The CBMM Human Resources Team is seeking an experienced Administrative Assistant to join our organization. The primary responsibility of this part time role is to provide skilled administrative support for all CBMM Human Resources (HR) activities and programs. The HR Assistant provides essential support to our team through timely and consistent communications, scheduling, onboarding of new team members, payroll preparation, and maintenance of volunteer and employee databases and files. The ideal candidate will be an experienced professional with outstanding communication skills, meticulous attention to detail, organization, expertise with Microsoft office and consistently able to maintain a high level of confidentiality and discretion.
This position is part-time, non-exempt with an expected work schedule of 24 hours per week. Work hours are flexible but must be scheduled during regular business hours 8:30am-6:00pm.
Primary Responsibilities
- Assists with writing and preparation of communication materials for staff and volunteers.
- Assists with coordination and scheduling of staff and volunteer functions, HR related meetings, and employment interviews.
- Prepares human resources and volunteer reports using departmental databases and Excel.
- Assists with bi-weekly payroll processing.
- Assists with onboarding of staff and volunteers through scheduling & supporting the completion of required paperwork through electronic means.
- Helps monitor departmental email and coordinates a response to inquiries in a timely & effective manner.
- Helps maintain volunteer records, qualifications, and shift schedules in CBMM’s volunteer database.
- Initiates the background screening and USCG drug testing program process for all staff and volunteers as required, and maintains appropriate compliance records.
- Maintains the organization and helps team members locate institutional reference materials which include training, recorded meetings, handbooks, policies, benefit summaries and other provided resources.
- All Human Resources team members and staff are entrusted with, and are expected to maintain, a high level of confidentiality and discretion with sensitive organizational, employee, and volunteer information.
- Performs other related duties as assigned.
Experience:
- Microsoft Office: 2 years (Required)
- Human resources or administrative: 2 years (Required)
Job Type: Part-time
Salary is commensurate with experience, $18.50 – $22.50 per hour.
If you are a self-driven, organized, individual we would enjoy meeting you! Please review the full job description here. Interested candidates please forward a resume and cover letter to HR@CBMM.org.
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